Report: Recordkeeping strategy

Assessmentitem – Report: Recordkeeping strategy
Total Marks: 60 marksLength: 3000 words +/-10%
BackgroundAt the beginning of this subject you wereintroduced to the fictitious local government authority, the City of Riversea(the City) as a case study for records and archives practice. Throughout themodules you have been encouraged to reflect on and consider the recordkeepingissues and challenges presented at the City. This assessment is based on thecase study.
A new Chief Executive Officer (CEO) hasbeen appointed to lead the recently created City through a period of change andgrowth. The City was created through the amalgamation of two regional localgovernment authorities. In addition to addressing the amalgamation, she wantsto focus on introducing new systems, processes and ways of working to take theCity through the 21st century. As part of this renewal process you have beenappointed as the Manager, Corporate Information to lead the development andestablishment of a records and information management program appropriate tothe City’s new direction.
Your taskThe CEO has asked you to write a report onthe ways in which the records and information management program needs to bedeveloped to best meet the strategic directions and business outcomes of theCity and enhance service delivery to the community. The CEO also wants to knowhow to get a better return on the investment in the EDRMS, and what needs to bedone about managing the business systems and new technologies from arecordkeeping perspective. While she is supportive of the value ofrecordkeeping, some other members of the corporate executive are lessconvinced. Limited additional funds are available for any resources andprojects.Remember, you are writing a report for theCEO and her executive to consider. The report should include the following:•an overview of the recordkeeping issuesand challenges at the City. It should include the possible impact andconsequences of not addressing them and any priority actions.•from these priority actions, identify twoor three key priority areas you would like to address within in the next twoyears. You will need to explain the importance of these projects, anylegislative and policy issues, the benefits and risks, how these relate orcontribute to the strategic directions and business needs and how they assistthe City in meeting its community obligations. It is important to consider anypossible resourcing implications including capacity and capability issues;•a draft policy relevant to one of theissues and challenges under discussion; and•recommendations for addressing the issuesand challenges, including the key areas identified.The corporate executive will be keen to seea balance between delivering a high standard of recordkeeping practice andachieving the strategic directions and business outcomes for the City as wellas optimal service delivery to the community. This is also your opportunity toadvocate for or promote the recordkeeping function.Suggestions for starting your researchFranks, P. (2018). Records and informationmanagement. ALA Neal-Schuman.McLeod, J. & Hare, C. (2005). Managingelectronic records. Facet Publishing.Millar, L. (2017). Archives: Principles andpractices (2nd. ed.). Facet Publishing.Shepherd, E. & Yeo, G. (2003). Managingrecords: A handbook of principles and practices. Facet Publishing.Smallwood, R. (2013). Managing electronicrecords: Methods, best practices, and technologies. Wiley.Yeo, G. (2018). Records, information anddata: Exploring the role of record-keeping in an information culture. FacetPublishing.RationaleThis assessment task will assess thefollowing learning outcome/s:• be able to explain and evaluate the keycomponents comprising any recordkeeping management system.• be able to apply in-depth knowledge,critical thinking and informed judgment to practices and procedures for thecapture and management of both analogue and digital records.• be able to critically reflect on variousapproaches to appraisal, and apply this knowledge to professional practice inthe disposal of records.• be able to synthesise and criticallyreflect on issues surrounding standards and processes involved in acquiring anddescribing records.• be able to design, develop andcritically evaluate in context appropriate policies and standards for the careof both analogue and digital collections.• be able to develop appropriate policiesand standards to enable use and access to records and archives.The purpose of this task is for students toresearch and compile a report on recordkeeping strategy for an organisationthat is dealing with various challenges in managing its current and archivalrecords. The scenario draws on the case study that has been used throughout thesubject. The task is designed to encourage real life responses that incorporateknowledge and understanding students have developed across the whole subject.Marking criteria and standards1.Evidence of research andcritical thinking about the contemporary issues impacting the management ofcurrent and archival records. (10 marks)2.Understanding of the keymanagement and technical issues associated with recordkeeping systems andinfrastructure. (10 marks)3.Evidence of research andcritical thinking about the influences of technology on recordkeeping standardsand practice. (10 marks)4.Report that address thestrategic directions and business needs of the organisation. (10 marks)5.Draft policy that coversprinciples and practice for creating, using and managing records in anorganisational environment. (10 marks)6.Ability to present a report fora specified audience. Clarity of written expression and correct acknowledgementof sources using CSU APA 7th style. (10 marks)PresentationThis assignment should be presented as areport that includes:• Title Page;• Table of Contents;• Executive Summary;• Recommendations (to be include in theExecutive Summary);• Main body of the report, including yourdraft policy;• Conclusion; and• References.Please remember to include a title page forthe report in addition to the cover page you usually provide with yourassessment.Word countThe word count includes all words in theexecutive summary, recommendations and the main body of the report, includingyour draft policy, and conclusion. It does not include the cover page of yourassessment, the title page of the report or the list of references.